The Woodford Agency Privacy Policy

Our contact details

Name: The Woodford Agency Ltd
Address:  21 Ellis Street, Knightsbridge, London SW1X 9AL
Phone Number: 020 3695 9568

E-mail:  london@thewoodfordagency.com

The Woodford Agency Ltd is a recruitment agency which provides introductory services to its clients and candidates. The agency must process personal information allowing it to provide these services.  Personal details to the agency are provided on a job application or registration form via our website. The agency uses this information to provide you with agency recruitment services.    

The type of personal information we collect

We currently collect and process the following information:

  • Personal identifiers and contacts

  • Job experience

  • Skills and qualifications

  • Family details

  • Website usage

     

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • To register as a new client so we can find a suitable candidate.

  • To register as a new candidate so we can find you a suitable position.

  • To manage our relationship with you.

  • To monitor usage and improve our website, services, and experiences.

We also receive personal information indirectly, from the following sources in the following scenarios:

  • From social media, job boards, references, partners, and others for obtaining information about our candidates.

We use the information that you have given us to:

  • Assess your qualifications and suitability for the positions we have available.

  • Process reference and background screening.

  • Communicate with you during the recruitment and placement process.

  • Comply with legal or regulatory requirements.

 We may share this information with clients and candidates as required during the placement process and with third parties with your consent for background and reference checks.

 Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

  • We have a contractual obligation to carry out placement service to our clients and our candidates.

  • We have a legal obligation as a recruitment agency as defined in the Employment Agencies and Employment Businesses Regulations 2003 

How we store your personal information

Your information is securely stored.

We keep personal information for 24 months after you stop working with the agency.  We will then dispose your information by removing or anonymizing the data held in our electronic systems.

We will keep basic personal contact (name, address, email) information as required to maintain our opt-in and opt-out marketing lists.

 Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at the following if you with to make a request:

The Woodford Agency Ltd
21 Ellis Street
London SW1X 9AL

Tel: 020 3695 9568
info@thewoodfordagency.com

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at:

The Woodford Agency Ltd
21 Ellis Street
London SW1X 9AL

Tel: 020 3695 9568
info@thewoodfordagency.com

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:        

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk